|
Employment Opportunities with the New Louisiana Public
Defender Board
**All
positions listed below are located in Baton Rouge**
Budget Officer
Applicants for the
position of Budge Officer must have expertise in matters of finance which shall,
include at a minimum, possession of either a master's degree in economics,
accounting, business administration, public administration, or finance from an
accredited business school, or a bachelor's degree in accounting, finance, or
administration with five years of progressively responsible experience in
general accounting, general finance, or auditing, and have a comprehensive
knowledge of the principles and practices of corporate finance.
Duties of the Budget
Officer include:
-
Preparation and submission to the board for its approval the budget of the
board.
-
Payment of the expenses of the board.
-
Responsibility for accounting and budget control, procurement and contract
management, data processing, management and program analysis, personnel
management, and grants management for the board.
-
Development of such fiscal information as will assist the board in
evaluating the delivery of public defender services throughout the state
with the view of pointing out unnecessary programs, projects, and functions,
calling attention to inefficient and uneconomical practices, monitoring,
reviewing, and analyzing the performance of the districts and service
regions, where applicable, making recommendations for improvement, and
carrying out other similar functions.
-
Continuous review of existing and proposed programs and budgets of the board
and service regions, where applicable, and the districts.
-
Conduct other studies and perform other duties which may be of assistance in
directing the financial affairs of the board.
-
Make continuous short- and long-range studies of projected revenues and
expenditures of the board.
-
Evaluation of legislative proposals for fiscal effect on the delivery of
public defender services and report the findings of those evaluations to the
state public defender and the board.
-
Report to the legislature annually with respect to the activities of the
board and at such other times as the Joint Legislative Committee on the
Budget or the legislative fiscal officer deems appropriate.
-
Development and maintenance of a comprehensive information system on the
receipt of revenues by the board, the service regions, where applicable, and
the districts from local, state, and federal sources, as well as the
expenditure of these revenues, and to submit a summary of this information
annually to the legislature.
-
Preparation, as of June first of each year, an estimate of unexpended
balances in every account in his custody and submit a copy thereof to the
governor, the legislative auditor, and the legislative fiscal officer.
-
Provide administrative staff support to the board.
-
Assist each district public defender and regional director, where
applicable, with the preparation of monthly and annual financial reporting
requirements, budget preparation, and development of a uniform method of
accounting for all expenditures of the district including but not limited to
the salaries, contracts, acquisition of equipment, and supplies.
-
Performance of all other duties assigned by the state public defender or the
board.
Salary commensurate with experience and credentials.
Please submit cover letter, resume and references (3) to:
Frank X. Neuner, Jr.
Chair, Louisiana Public Defender Board
500 Laurel Street, Suite 530
Baton Rouge, LA 70801
Top of Page
Confidential Executive Assistant
Responsibilities include
performing clerical functions such as preparing correspondence,
screening calls,
handling information requests, receiving visitors, arranging conference calls,
and scheduling meetings,
making travel and meeting arrangements, preparing reports and financial data,
training and supervising other support staff, and interagency relations.
It requires strong computer and internet
research skills. Also calls for
flexibility, excellent interpersonal skills, project coordination experience,
and the ability to work well with all levels of internal management and staff,
as well as defenders, agencies, courts and clients.
Priorities
 |
Relieve management of administrative detail, all projects |
|
Coordinate work flow |
|
Update and chase delegated tasks to ensure progress to deadlines
|
|
Take initiative in state defender’s absence |
|
Keep projects on schedule |
|
Maintain procedures manual to ensure consistent performance of routines
|
Communication
|
Compose correspondence/reports for own or state defender’s signature
|
|
Arrange essential mail in priority action order for state defender
|
|
Check deadlines on incoming requests and put preliminary work in play
|
|
Process replies on own initiative or from state defender’s dictation or
notes |
Phone
|
Handle all inquiries within assistant’s capacity |
|
Arrange "callbacks" to protect state defender’s time |
|
Provide back-up materials for callbacks |
|
Route calls elsewhere as needed |
|
Do phone surveys/inquiries as needed |
Appointments/Meetings
|
Maintain calendar; ascertain which events require state defender’s presence
|
|
Fix commitments to maximize state defender’s time efficiency; Allow
decision/desk time |
|
When state defender chairs meetings: |
-Prepare agenda in advance
-Arrange meeting facilities
-Act as recording secretary; prepare action minutes
Confidentiality
|
Perform to earn state defender’s full confidence |
|
Assure discreet handling of all business |
Visitors
|
Screen to control interruptions |
|
Provide back-up data as needed |
|
Arrange amenities as needed |
|
Schedule visits away from state’s area to protect priority/private tasks
|
Travel
|
Arrange travel through internal or outside agents |
|
Arrange travel cash in advance |
|
Prepare itinerary, trip file and supplies |
|
Prepare expense report tools for state defender |
|
Complete expense reports after trip |
Data Management
|
Improve/tighten storage/retrieval systems |
|
Update and manage index |
Routines
|
Update secretarial/clerical desk manual |
|
Set up "tickler" system |
|
Set up "exception reporting" system to handle routines without supervision
|
|
Routinely re-order department supplies |
|
Update mail/phone directories |
|
Make these available to staff |
Projects
|
Handle administrative detail, all projects |
|
Seek greater role in projects within administrative and other areas of
competence |
Supervision
|
As required, recruit, hire, train and supervise part-time or full-time,
paid, or unpaid/volunteer secretarial or clerical staff |
At the advanced levels, office administration is about methods for handling
work; it requires a constant audit of the way an agency does things, and
willingness to rock the boat for greater economy and efficiency in getting work
done. Here are some typical tasks:
|
Study and review department procedures |
|
Recommend management action to improve standard operating procedures |
|
Develop and test new procedures |
|
Take part in any administrative meetings to assure secretarial
follow-through |
|
Take initiative on requests and inquiries of administrative nature,
especially when state defender’s specialty is not administrative |
Please mail or fax applications to:
Jean Faria
500 Laurel St., Suite 530
Baton Rouge, La. 70801
225.219.9326
Top of Page
|
|
Deputy Public Defender-Director of
Training
Applicants for the position of
Deputy Public Defender – Director of Training must be an attorney licensed to
practice law in the United States with at least five years of experience as a
criminal defense attorney and if licensed as an attorney in a state other than
Louisiana, become licensed as an attorney in this state within one year of being
employed by the board.
Duties of the Director of
Training include:
-
Coordination of training
of public defenders in current aspects of criminal and civil law and procedure
involving public defense, including the representation of juveniles.
-
Establishment and
supervision of a training and performance evaluation program for attorneys and
non-attorney staff members and contractors.
-
Establishment training and
educational programs for all public defender attorneys. Such programs shall not
be "continuing legal education" as mandated by the Louisiana State Bar
Association. The training sponsored by the state program shall be practical
training based on models in other states, including trial advocacy and criminal
procedure in the nature of mock trials, working seminars, and mentoring. Such
educational programs shall also include annual educational programs and
introductory educational programs for attorneys prior to providing public
defender services.
-
Assist in the development
and dissemination of standards and guidelines, procedures, and policies that
will ensure that public defender services are provided consistently throughout
the state.
-
Consolidation of
information on important aspects of public defense and provide for a collection
of official opinions, legal briefs, and other relevant information.
-
Provide assistance with
research or briefs and provide other technical assistance requested by a public
defender providing public defender services.
-
Application for and
assistance in the disbursement of federal funds or other grant money to aid the
statewide public defender program, provided that such gifts, grants, and
donations are not otherwise prohibited by law or rule.
-
Performance all other
duties assigned by the state public defender or the board.
Salary commensurate with experience and credentials.
Please submit cover letter, resume and references (3) to:
Frank X. Neuner, Jr.
Chair, Louisiana Public Defender Board
500 Laurel Street, Suite 530
Baton Rouge, LA 70801
Top of Page
|
|
Juvenile
Justice Compliance Officer
Applicants for the position of juvenile justice
compliance officer must have expertise in matters of performance
evaluation development and implementation and be an attorney licensed to
practice law in the United States with at least three years of experience
in the defense of juveniles in delinquency proceedings, or possess a
master's degree in public administration from an accredited school or
university and possess five years of progressively responsible experience
conducting organizational assessments and, if licensed as an attorney in a
state other than Louisiana, become licensed as an attorney in this state
within one year of being employed by the board.
Duties of the Juvenile Justice Compliance Officer
include:
-
Development of evaluation
protocols to assess district compliance with board adopted standards and
guidelines related to juvenile delinquency representation.
-
Development of an
effective evaluation implementation plan that allows for regular
assessments and ongoing monitoring of each district's compliance of
board adopted standards and guidelines related to juvenile delinquency
representation.
-
Direct oversight of
necessary staff to conduct regular assessments and ongoing monitoring
related to juvenile delinquency representation.
-
Make regular reports to
the board on variances to board standards and guidelines with respect to
each district related to juvenile delinquency representation.
-
Performance of all other
duties assigned by the state public defender or the board.
Salary commensurate with experience and credentials.
Please submit cover letter, resume and references (3) to:
Frank X. Neuner, Jr.
Chair, Louisiana Public Defender Board
500 Laurel Street, Suite 530
Baton Rouge, LA 70801
Top of Page
|
|
|
| |
|
